Formula
True supplier cost = quote + tax + freight + duty + delivery + missing scope + payment/other costs.
Free procurement calculator · No signup
Compare supplier quotes by true cost.
QuoteCostCalc adds VAT, freight, customs, delivery, missing scope and payment costs so you can see which supplier quote is actually cheaper.
Supplier quote comparison
RFQ comparison
Vendor quote comparison
Hidden cost check
Supplier quote comparison calculator
Enter two or more quotes. Use only the fields that apply; blank fields count as zero.
Best option
Enter supplier quotes
The true lowest supplier will appear here.
| Supplier | Quote | Hidden | True cost | Unit | Rank |
|---|
Procurement note
Add at least two supplier quotes to generate a comparison note.
Use it before PO
Use the calculator before issuing a purchase order when supplier quotes are not on the same cost basis.
Common trap
The lowest quote may exclude delivery, testing, installation, warranty, certificates or other costs.
Private by design
The calculator runs in your browser. It does not need login, upload or database storage.
What does QuoteCostCalc do?
QuoteCostCalc is a free quote cost calculator for procurement and supply chain teams. It compares supplier quotations by turning every quote into a comparable true cost, not just the headline price shown by the supplier.
How to compare supplier quotations fairly
Start with the quoted supplier price, then add all costs your company will pay or absorb after the purchase order is issued. This includes taxes, freight, customs duty, local delivery, unloading, payment charges, missing accessories, excluded testing, warranty gaps and other commercial exclusions.
| Cost area | Examples to check |
|---|---|
| Commercial cost | VAT, tax, payment charges, advance payment impact, bank fees |
| Logistics cost | Freight, customs duty, clearance, local delivery, unloading |
| Scope gap | Installation, testing, commissioning, warranty, certificates, spares |
| Procurement risk | Long lead time, weak documents, unclear warranty, excluded accessories |
Quick example
Supplier A quotes 95,000 but excludes delivery, testing and documentation worth 14,000. Supplier B quotes 102,000 and includes those items. After adjustment, Supplier B is the better procurement option even though Supplier A looked cheaper at first.
Who should use this RFQ comparison calculator?
This tool is useful for buyers, procurement officers, project procurement teams, MEP buyers, construction contractors, importers, small businesses and supply chain teams that need a fast vendor quote comparison before internal approval.
Search terms this page answers
QuoteCostCalc is written for practical searches such as quote cost calculator, supplier quote comparison calculator, RFQ comparison calculator, vendor quote comparison, supplier quotation comparison, procurement quote comparison, true quote cost calculator, true supplier cost calculator, bid comparison calculator, price comparison sheet and hidden cost calculator.
FAQ
What is the difference between quote price and true cost?
The quote price is the supplier's headline offer. True cost is the adjusted cost after adding tax, delivery, customs duty, missing scope, payment costs and other charges.
Can I use this as an RFQ comparison tool?
Yes. Enter each RFQ response as a supplier quote, then add the commercial and scope adjustments needed to make the offers comparable.
Can I compare more than two suppliers?
Yes. Use the add supplier button to compare up to five suppliers.
Should I choose the supplier with the lowest true cost?
Not automatically. True cost is important, but procurement decisions should also consider technical compliance, supplier reliability, warranty, delivery risk and approval requirements.
Does this replace ERP?
No. This is a fast decision-support calculator. ERP should still be used for official RFQs, purchase orders, approvals, receipts and invoices.
Does this calculator save my supplier data?
No. The calculation runs inside your browser. It does not require login, upload or database storage.